AR/AP Specialist

  • Job Tracking ID: 512280-585084
  • Job Location: Aurora, IL
  • Job Level: Mid Career (2+ years)
  • Level of Education: High School/GED
  • Job Type: Full-Time/Regular
  • Date Updated: August 04, 2017
  • Years of Experience: 5 - 7 Years
  • Starting Date: May 22, 2017

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Job Description:


The AR/AP Specialist is responsible for key administrative and client service aspects in support of the Billing and Accounting Group.


Billing/Paperwork Audit:

  • Compiles, audits, edits and files job paperwork (including job report, SCRR, initial and final estimates, service agreements, final paperwork, photographs, etc.)
  • Sets up new customers in accounting system including project structure and billing terms
  • Prepare and finalize invoices according to contract terms for internal and external purposes
  • Assist the CSRs as needed in obtaining relevant insurance information and input into Portal
  • When necessary, assists Field Supervisors with completing job paperwork
  • Assists in coaching new Field Supervisors with completing job paperwork
  • Enters post job data in Portal and review for accuracy; for example: customer information, actual man-hours and supplies, change orders, final estimates, etc.
  • Provides a second audit of project paperwork to ensure appropriate signatures, dates and other required information

General Accounting:

  • Enter vendor invoices into QuickBooks and prepare weekly check run
  • Maintain vendor files
  • Review daily banking activity and post transactions into QuickBooks
  • Post customer payments by recording check and credit card transactions
  • Monitor daily American Express credit card activity throughout the company
  • Review expense reports in order to ensure adherence to company policies


  • Compile, review, edit and audit job SCRR, job report and other job paperwork - 40%
  • Monitor credit card activity and review expense reports - 20%
  • Enter vendor invoices and process weekly check run - 15%
  • Invoice preparation/misc billing activities - 10%
  • Post customer payments into QuickBooks - 10%
  • Other accounting related projects - 5%




Experience and Skills:

  • High school diploma or equivalent
  • Prior experience working with insurance companies is a plus
  • Intermediate proficiency in Microsoft Excel skills required
  • QuickBooks experience is a plus
  • Ability to follow established department procedures
  • Ability to work with high volume, complex data
  • Ability to work in a fast-paced, team-oriented environment
  • Must have excellent analytical skills and strong attention to detail and accuracy
  • Must be organized and possess the ability to appropriately prioritize tasks and meet deadlines
  • Strong interpersonal and communication skills, including the ability to use tact and diplomacy in day to day interactions with team members and all levels of staff up to and including senior management

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